Maier Vidorno Altios is the leading service company for international market expansion for SMEs and medium-sized companies that want to expand both within India and worldwide.
– Over 50 years of shared experience in international trade and investments
– 750+ professionals in 32 offices worldwide -Presence in 22 countries: USA, Canada, Mexico, Brazil, Colombia, Great Britain, France, Italy, Spain, Germany, Poland / Eastern Europe, Russia, UAE, India, Bangladesh, China, Hong Kong, Singapore / Southeast Asia, Vietnam, Malaysia, New Zealand and Australia
Maier Vidorno Altios offers pragmatic services for every phase of internationalization. From strategic advice and market analysis to local sales and business development to cross border M&A and location searches for greenfield projects. In addition, Maier Vidorno Altios provides worldwide services such as bookkeeping, payroll accounting, tax advice and a wide range of personnel solutions – Personnel leasing, recruiting and HR services.
We are looking for a
“Front Desk Officer”
Job Reference No: # 26066
Industry: Management Consulting
Location: Gurgaon
Desired profile
Qualifications
Any Graduate/ B.A
Experience
0 – 2 Years’ working experience
Language
English is mandatory
ABOUT THE ROLE
JOB DUTIES AND RESPONSIBILITIES:
Responsibility:
Front Office Management
– Greet visitors and guests professionally, ensuring a positive first impression.
– Manage incoming phone calls, emails, and courier deliveries.
– Handle inquiries efficiently and direct them to the appropriate department/person.
– Maintain the reception area’s cleanliness and professional appearance.
– Coordinate meeting room bookings and ensure their readiness for meetings.
– Manage conference room requirements such as refreshments, AV setup, and stationery.
Travel Desk Coordination
– Arrange domestic and international travel bookings (flights, trains, cabs, hotels).
– Coordinate visa, travel insurance, and itinerary preparation for business trips.
– Maintain records of travel expenses.
– Liaise with travel agencies, hotels, and cab vendors for best rates and service quality.
– Support senior management with last-minute travel or itinerary changes.
Administrative Support
– Assist the Admin / HR team in day-to-day office coordination tasks.
– Manage courier dispatch and inward/outward mail registers.
– Maintain updated contact directories of vendors, employees, and service providers.
– Support in organizing office events, meetings, and conferences.
– Maintain stock of front-office (stationery, first aid kit)
Key Skills & Competencies:
– Excellent verbal and written communication skills in English.
– Pleasant personality and professional grooming.
– Strong coordination and multitasking ability.
– Good knowledge of MS Office (Word, Excel, Outlook).
– Time management, attention to detail, and customer service orientation.
How to Apply:
Submit your CV at n.vohra@mv-altios.com or directly from this advert by clicking on the Apply button.
Tell us in your application, why you think that you are a right fit for the role, and if you fit in the criteria, our Recruitment team will be in touch to explain the role and understand your candidature in detail for the business requirement.